ASCA. Alaska State Council on the Arts

Admissions. Revenue derived from the sale of tickets/admissions for activities attributable or prorated to the application activity.

Subscriptions/memberships. Revenue derived from subscriptions sales or memberships for activities attributable or prorated to the application activity.

Applicant Cash. Funds from applicant's present and/or anticipated resources that applicant plans to provide to the application activity. This may include savings or carryover funds.

Capital Expenditures Expenses for additions to a collection, such as works of art, artifacts, etc., the purchase of which is specifically identified with the project OR expenses for purchase of buildings or real estate, renovations or improvements involving structural change, and permanent and generally immobile equipment such as grid systems or central air conditioning, etc.

Contracted Personnel-Administrative. Payments for contracted personnel specifically identified with the organization’s administration. Include administrative personnel, press/media/fundraising consultants; and supportive personnel such as maintenance and security staff, ushers and other front-of-the-house and box office personnel.

Contracted Personnel-Artistic/Production. Payments for contracted personnel specifically identified with the artistic or production aspects of the project. Include contracted visual or performing artists, artistic directors, technical directors, conductors, curators, dance masters, composers, choreographers, lighting or scenic designers, production and stage crews, technicians, film makers, etc.

Contracted Services RevenueRevenue derived from fees earned through sale of services. Include sale of workshops, etc., to other community organizations, government contracts for specific services, performance or residency fees.

Corporate/Business Support. Cash support derived from contributions given for the application activity by businesses, corporations and corporate foundations, or a proportionate share of such contributions allocated to the activity.

FY. Fiscal year. The State fiscal year is July 1 through June 30.

Foundation Support. Cash support derived from grants or appropriations given for this project (other than this grant request) by private foundations, or a proportionate share of such grants allocated to the application activity.

Fundraising expenses: Costs related to solicitation and acquisition of cash or in-kind contributions.

Government Support. Cash support derived from grants or appropriations given for this project by government agencies, or a proportionate share of such grants or appropriations allocated to the application activity.

Indirect Costs. "Overhead" costs incurred for common or joint objectives and not readily assignable to specific activities.

In-Kind. The estimated dollar value of services or materials contributed to support the application activity, excluding cash contributions. The valuation of donated supplies must not exceed the fair market value of the property at the time of the donation. Volunteer time must be calculated at a "fair market" price, that is, at a minimum wage that a person paid to do the same work would be paid. For a more in depth description visit the ASCA website: www.eed.state.ak.us/aksca

LAA. Local Arts Agency.

Marketing. Costs of services and products that are purchased to raise the public’s awareness of and access to the organization’s activities. Include costs of newspaper, radio, and television advertising; ticket service fees; marketing surveys; design, printing and mailing of brochures, flyers, and posters, etc.

Other Revenue. Revenue derived from sources other than those listed above. Include catalog sales, advertising space in programs, gift shop income, concessions, parking, pull tabs, etc.

Remaining Administrative Expenses: general expenses such as office supplies, materials, telephone, etc. not allocated to other line item categories.

Remaining Artistic/Production Expenses: general artistic or production expenses not allocated to other line item categories.

Salaries & Benefits-Administrative. Payments for employee salaries, wages, and benefits specifically identified with the application activity. Include administrative personnel and supportive personnel such as maintenance and security staff, ushers and other front-of-the-house and box office personnel.

Salaries & Benefits-Artistic/Production. Payments for employee salaries, wages and benefits specifically identified with the artistic or production aspects of the project. Include artistic directors, technical directors, conductors, curators, dance masters, composers, choreographers, lighting or scenic designers, production and stage crews, technicians, film makers, visual or performing artists, etc.

Project Dates. The start date of the application activity should be set prior to the anticipated expenditure of grant funds. The end date should be set at a point when no further expenses related to the project will take place. All grant funds must be expended by the grantee within the fiscal year the funds were granted.

Exhibition/Production Expenses. Materials and service costs associated with preparing for a performance, exhibit opening or other public presentation of artistic work. Include scripts, scores, lumber and nails, storage, photographic supplies, sets and props, equipment rental, insurance fees, non-structural renovations or improvements, trucking, shipping and hauling and other such expenses.

Rent, Utilities, Maintenance. Expenditures made for use of administrative office space OR artistic space (i.e. rehearsal, theater, gallery, and other such spaces).

Travel/Per Diem. All costs for travel directly related to the travel of an individual or individuals associated with the application activities. Include fares, taxis, gratuities, per diem payments, toll charges, mileage, allowances on personal vehicles, car rental costs, etc. ASCA cannot fund per diem that is higher than State rates (available from ASCA).

Underserved. Underserved refers to: geography, economic conditions, ethnic background, disability, or age.

REVIEW PROCESS

STAFF REVIEW
Staff will review application for completeness, budget accuracy, and compliance with previously awarded grants (if any). Staff may contact you for additional information. You may be asked to submit updated financial information after application is submitted and prior to Council's final decision.

PANEL REVIEW
A panel assigned to specific grant categories will review each application and evaluate it according to the criteria printed in these guidelines. Panel comments and recommendations will be e-mailed to applicants and forwarded to Council members.

COUNCIL REVIEW
The entire Council reviews all applications and panel recommendations. The Council makes final funding determinations at the Annual Meeting in June. Applicants will be notified by e-mail of the Council's decision.

APPEALS PROCESS

Formal appeals of panel recommendations must be made in the form of a letter to the Executive Director of ASCA within 14 days of notification. Appeals are considered only in the following instances, which must be cited in the letter:

• the application was reviewed on the basis of criteria other than those appearing in these guidelines
• panelists were influenced willfully or unwillfully by members who failed to disclose conflicts of interest
• erroneous information was provided by staff, panelists, or Council members at the time of review

ASCA's Executive Director will review the letter to confirm that the appeal is based on one or more of the instances listed above. If the Executive Director determines that the conditions have been met, the appeal will be forwarded to the full Council for review.

ALASKA STATE REGULATIONS

ASCA Grant programs are governed by State of Alaska Administrative Code 20 AAC 30.080‑30.100.

FEDERAL REGULATIONS SUMMARIZED

• You agree to comply with all Federal statutes relating to nondiscrimination. These include, but are not limited to (a) Title VI of the Civil Rights Act of 1964; (b) Section 504 of the Rehabilitation Act of 1973; (c) Age Discrimination Act of 1975 and (d) Title IX of the Education Amendments of 1972, where applicable.
  
• You agree that costs will reported in accordance with the principles stated in OMB Circular A-122 (nonprofit organizations), or OMB Circular A-21 (educational institutions), or OMB Circular A-87 (state and local governments).
  
  
• You and any organization you assist will comply with U.S. Department of Labor Fair Labor Standards as set forth in Part 505 (29C FR) Labor Standards in regard to employment of professional performers and related supporting professional personnel, mechanics and laborers employed for any project, and the health, safety and sanitary laws of the State.
  
  
• You will comply with National Endowment for the Arts regulations (45 C.F.R. 1154) relating to "Debarment and Suspensions," requiring applicants to certify that they have not been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in a grant by any Federal department or agency.
  
  
• You will comply with the Drug Free Workplace Act of 1988 (41U.S.C. 701 et seq and 45 C.F.R. pt. 1154).
  
  
• You agree to comply with the Uniform Administrative requirements as outlined in Circular A-110 for grants with institutions of higher education and nonprofit organizations (units of state and local governments and federally recognized Indian Tribal governments are subject to the administrative requirements codified by the Endowment as part 1157-Uniform Administrative Requirements for grants and Cooperative Agreements).
  
  
• You agree to request approval in writing for all travel outside the United States, its territories, and Canada which was not identified in your application. Additionally, such travel (inclusive of persons or property) that is paid in whole or in part with Endowment funds must be performed on a U.S. air-carrier when such service is available.
  
  
• You agree to comply with the Native American Graves Protection and Repatriation Act of 1990 (25 U.S.C. 3001 et seq) which applies to any organization which controls or possesses Native American human remains and associated funerary objects, and which received Federal funding, even for a purpose unrelated to the Act.
  
  
• Consistent with Public Law 101-512, when purchasing equipment and products under this subgrant, you are encouraged, whenever possible, to purchase American-made equipment and products.
  
  
• Audit Requirements: Institutions of Higher Education and other Nonprofit Organizations are subject to the audit requirements contained in OMB Circular A-133, effective July 1, 1996, entitled "Audits of Institutions of Higher Education and Other Nonprofit Organizations" whenever these institutions are subgrant recipients of federal financial assistance of $300,000 or more. State and Local Governments are subject to the audit requirements contained in OMB Circular A-128 entitled "Audits of State and Local Governments" whenever those organizations are sub-grant recipients of federal financial assistance of $300,000 or more.

ARTS ACCESSIBILITY CHECKLIST

The Arts Accessibility Checklist outlines major access accommodations to assist your organization in making your facilities and programs fully accessible. Your organization's responsibilities and obligations must focus on several key requirements under the Architectural Barriers Act, Section 504 of the Rehabilitation Act, and Titles I, II and III of the ADA. These laws and regulations do not tell your organization how to accomplish these goals. Instead, they have written to allow as much flexibility as possible.

Achieving accessibility and compliance with disability laws is an ongoing process. Good accessibility practices can maximize compliance opportunities while minimizing risk. These practices should complement any existing accessibility efforts and planning that your organization has already undertaken. Contact the Alaska State Council on the Arts 504/ ADA Coordinator for a copy of the publication Design for Accessibility: A Cultural Administrator's Handbook. Or access it on the National Endowment for the Arts website: http://www.nea.gov/resources/Accessibility/index.html

• Our organization will not discriminate against individuals with disabilities.
  
  
• Our organization will provide individuals with disabilities effective communication mechanisms and an equal opportunity to benefit from programs, activities, goods and services.
  
  
• Our organization will remove barriers to existing facilities and assure that all new construction, renovations and alterations meet or exceed applicable federal accessibility standards.
  
  
• Our organization will review and modify policies, procedures and practices to prevent discrimination.
  
  
• Our organization will provide individuals with equal employment opportunities.